UNDER SECTION 4(1)(b) OF RTI ACT, 2005

DISTRICT ELECTION OFFICE: CHAMPHAI

 RIGHT TO INFORMATION ACT, 2005

CHAPTER – 1

The particulars of its organization, functions and duties (Section 4(1)(b)-I)

District Election Office, Champhai is one of the Administrative organizations in the administrative Set up of the D.C’s Office. The functioning of the Office is more of a regulatory, and statutorily body. It functions under the superintendence, directions and control of the Deputy Commissioner/District Election Officer.

Functions / Duties:

The  primarily the duties and functions of District Election Office are Conduct of Elections and Implementation of Electors Photo Identity Card Scheme. 

Conducting free and fair Elections and error free Electoral Rolls and no voter to be left behind continues to remain the primary and priority areas of the District Election Office. Public are periodically informed of the programmes of the revision of Electoral Rolls through press release, advertisements and Social Media with which the public are called upon to

(1) Claim for the inclusion of a name in the roll and

(2) Object to an entry therein, which is subject to eligibility as laid down in the Law

(3) Correction of particulars

CHAPTER – 2

The Powers and Duties of Officers and Employees (Section 4(1)(b)-II)

OFFICERS IN DEO CHAMPHAI AND SUBJECTS ALLOTTED:

The functions/duties of the officers and employees are as follows:

CHAPTER – 3

The Procedure followed in the decision making process, including channels of supervision and accountability

(Section 4(1)(b)-III)

The Directorate of Election, Mizoram, Aizawl is the decision making authority on all matters relating to conduct of elections and further instruct District Election Office through Notifications, Orders, Directions and Instructions are with the approval of Election Commission of India. The Election Commission of India is appointing authority for Gazetted posts., Directorate of Election for Non-Gazetted posts.

Moreover,  State Election Commission , Mizoram , Aizawl is the decision making authority on all matters relating to conduct of Election to Local Bodies and further instructs all District Election Offices through Notifications, Orders, Directions etc

CHAPTER – 4

The norms set by it for the discharge of its functions (Section 4(1)(b) -IV)

The department follows the norms set out for all Government of India offices by the Department of Personnel & Training/Department of Administrative Reforms and Public Grievances.

CHAPTER – 5

The Rules, Regulations, Instructions, Manuals and Records, held by it or under its control or used by its employees for discharging it functions;

(Section 4(1)(b) -V)

The rules and regulations, instructions, Manuals and records are as prescribed by the Ministry of Personnel, Pension and Public Grievance. No seperate rules are framed by District Election Office, Champhai

CHAPTER – 6

A statement of the categories of documents that are held by it or under its control (Section 4(1)(b) -VI)

As at (vi) above.

CHAPTER – 7

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof (Section 4(1)(b) -VII)

Before every Ordinary Elections to Village Councils or Legislative Councils,  All Party Meeting is held to discuss all issues relating to conduct of elections. Every representation given by member of public is processed in the concerned section and a reply is invariably sent to the petitioner.

CHAPTER – 8

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

(Section 4(1)(b) -VIII)

Election Commission of India is the final decision making authority.

CHAPTER – 9

A directory of its officers and employees (Section 4(1)(b) -IX)

CHAPTER – 10

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

(Section 4(1)(b) -X)

CHAPTER – 11

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

(Section 4(1)(b) -XI)

The budget will be allocated by the Government under non-plan funds as per the proposals submitted by the District Election Officer, under each Head basing on the expenditure incurred during the last year. The funds allotted for the financial year 2019-2020 for the expenditure, salaries, funds for Conduct of MP Election 2019 and other office expenditure is Rs.23,887,303 /.

CHAPTER – 12

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

(Section 4(1)(b) -XII)

Does not arise.

CHAPTER – 13

Particulars of recipients of concessions, permits or authorizations granted by it (Section 4(1)(b) - XIII)

Does not arise.

CHAPTER – 14

Details in respect of the information, available to or held by it, reduced in an electronic form (Section 4(1)(b) - XIV)

                            https://electionchamphai.mizoram.gov.in/ 

CHAPTER – 15

The Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

(Section 4(1)(b) - XV)

In the District Election Office, all information relating all Election matters are available in all Working hours are from 9:30 A.M to 5.00 PM. Any information relating to votes secured by parties and number of seats won by various parties in the local body elections etc. can be obtained from the concerned wing. Voterhelpline mobile app and nvsp portal are widely awared to citizens of the Champhai District for retreiving Voters’ self information.

No separate Library/Reading Rooms are being maintained by the District Election Office for

Public Use

CHAPTER – 16

The Name, Designation and other particulars of the Public Information Officers (Section 4(1)(b) - XVI)

The names of the Officers of the District Election Office are designated as Appellate Authority, Public Information Officer and Assistant Public Information Officer under the provisions of RTI Act, 2005 are given under:-

CHAPTER – 17

Such other information as may be prescribed (Section 4(1)(b) - XVII)

The information from time to time will be updated and made available to the public in website District Election Office , Champhai at a regular interval.

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